Business Card Scanner: AI Powered Business Card Scanner using Power Apps, SharePoint, AI Builder and Power Automate

Abstract

In today’s fast-paced digital environment, manually recording business card information is both time-consuming and prone to human error. This paper presents a low-code solution for automating business card data extraction using Microsoft Power Apps integrated with AI Builder and Power Automate. The proposed system leverages the AI Builder Business Card Reader model to accurately identify and extract essential contact details, including the individual’s name, organization, email address, and phone number. Once extracted, the data is automatically stored in SharePoint, ensuring efficient data organization, easy accessibility, and centralized management.Furthermore, Power Automate enhances the system’s functionality by triggering a personalized “Thank You” email to newly added contacts, thereby improving professional communication and post-networking engagement. In addition to this, an automated reminder email feature has been incorporated to notify employees to follow up with clients at appropriate intervals. This ensures timely communication, strengthens client relationships, and reduces the chances of missed opportunities.Overall, the proposed solution significantly minimizes manual data entry, improves accuracy, and increases operational efficiency. It demonstrates how Microsoft’s low-code ecosystem can be effectively utilized to streamline real-world business processes with minimal programming effort, making it a practical and scalable solution for organizations.